Reclaim.ai review

What Reclaim.ai is

Reclaim.ai is an AI scheduling assistant that sits on top of your Google or Outlook calendar. You tell it what matters—a weekly Focus Time goal, habits like lunch or exercise, tasks with deadlines, buffer time between meetings—and its AI agents find and defend time for them around your existing events. When meetings move, Reclaim reshuffles automatically.

For teams, Smart Meetings find the best time for recurring meetings, and Scheduling Links let people book you with priority rules. You can also chat with Reclaim’s AI Assistant to plan, prioritize and optimize your schedule.

Key features

AI Focus Time

Set a weekly goal and Reclaim defends blocks to get work done.

Habits and tasks

Schedule routines and to-dos flexibly, with task recommendations generated from meeting action items.

Smart Meetings and Scheduling Links

Auto-schedule team meetings and share availability with priority settings.

Buffer Time

Breaks and travel time between meetings.

Integrations

Google Tasks, Slack, Zoom and Google Meet on Lite; plus Todoist, Asana, ClickUp, Jira and more on paid plans; also Raycast.

Pricing breakdown

From Reclaim’s pricing page, checked October 16, 2026.

Plan	Price	AI agents	For
Lite	Free forever	5	Calendar basics
Starter	$10/seat/mo	10/seat	Small teams
Business	$15/seat/mo	100/seat	Larger teams
Enterprise	Contact sales	Custom	Organizations

Yearly billing saves 20%. All users get a 14-day Business trial. Smart Meetings with 3+ people may require Attendee Users for non-paying attendees; Starter add-on packs of 3 AUs cost $8/month and include a free Starter seat. Reclaim was also showing new-user discounts during our check.

Best use cases

• Engineers and writers: protect deep-work blocks.
• Managers: keep 1:1s and team syncs at good times.
• Freelancers: schedule tasks around client calls.
• Anyone: keep habits like exercise on the calendar.

How to get started

1. Sign up free at reclaim.ai with Google or Outlook.
2. Set your working hours and Focus Time goal.
3. Add two or three habits.
4. Connect your task app.
5. Watch the calendar for a week and adjust priorities.

Tips and tricks

• Set realistic focus goals first, then increase.
• Use priorities so critical work wins conflicts.
• Add buffers after long meetings.
• Share scheduling links instead of email back-and-forth.

Example setup:

Focus Time: 10 hours/week, mornings preferred. Habits: lunch 12–1:30 (45 min), gym 3x/week after 5 pm. Tasks: “Quarterly report” 6 hours due Friday.

Pros and cons

👍 Pros

• Generous free plan
• Works inside your existing calendar
• Automatically reschedules around changes
• Many task and chat integrations
• Affordable team pricing

👎 Cons

• Takes setup to tune priorities
• Integrations limited on Lite
• Attendee-user rules for Smart Meetings add complexity
• Not a full project manager

Who should (and shouldn't) use Reclaim.ai

✅ A good fit if you…

• Need protected focus time
• Want habits and tasks scheduled automatically
• Coordinate team meetings smartly

⛔ Look elsewhere if you…

• Want full project management with AI (consider Motion)
• Need meeting notes (consider Read AI or Otter)
• Don't use Google or Outlook calendars

Reclaim.ai alternatives

• Motion — AI that plans your day and your team's projects, automatically scheduling tasks on the calendar. (from $19/seat/mo (Pro AI))
• ClickUp Brain — ClickUp's built-in company AI that knows your tasks, docs, chat and connected apps and can run work with agents. (from $9/user/mo (Brain² AI))
• Notion AI — AI built into your Notion workspace: Notion Agent, Custom Agents, AI Meeting Notes and enterprise search. (from $20/seat/mo (Business, includes full Notion AI))
• Read AI — AI meeting notes, enterprise search and an AI assistant, Ada, across meetings, email and messages. (from $15/user/mo billed annually (Pro))
• Otter.ai — AI meeting agent that transcribes, summarizes and answers questions about your meetings. (from $8.33/user/mo billed annually (Pro))

FAQ

Is Reclaim.ai free?

Yes. Individuals can use the Lite plan free forever, with no credit card. It includes 5 AI agents, Focus Time, scheduling links and limited integrations.

How much does Reclaim.ai cost?

Starter is $10 per seat per month and Business is $15 per seat per month, according to Reclaim's pricing page. Yearly billing saves 20%. Enterprise is available through sales.

Is there a free trial?

Yes. All users get a free 14-day trial of the Business plan. If you don't upgrade, you roll into the free Lite plan.

Does Reclaim work with Outlook?

Yes. Reclaim works with Google Calendar and Outlook Calendar.

What are Reclaim AI agents?

Specialized agents continuously optimize your schedule across Focus Time, Habits, Buffer Time, Smart Meetings and Meeting Quality. Lite includes 5, Starter 10 per seat and Business 100 per seat.

Reclaim or Motion?

Reclaim adds smart scheduling to your existing calendar and has a free plan; Motion is a fuller planning and project platform with no free plan. See our Motion review.

Sources

This is an editorial review based on research of official Reclaim.ai pages and documentation, not hands-on benchmark testing. Prices are in USD and were checked on October 16, 2026; vendors change plans often, so confirm on the official pricing page before buying.

1. Reclaim.ai pricing
2. Reclaim.ai homepage